Importance of Regular Maintenance of Access Control System

Today’s access control systems rely on modern technology to function at their highest capabilities, and there are numerous benefits that this technology can offer. However, without routine maintenance, all the technology in the world will be of little consequence. 

Preventive maintenance is the routine servicing of a door access system carried out on a scheduled basis to ensure that the system is running smoothly. This maintenance is a thorough check to prove that all components in the system are working as intended under the specifications and maintain the good performance as it was originally installed and commissioned. However, it is important as well as managing central system processes and maintain databases and other similar factors.        

Central systems maintain a database of those people that are used to control who is allowed access into what buildings or into specific areas within a building. It is critical to the operation of the system that this database remains current. Employees who leave the company must be deleted from the system to prevent them from gaining access later. If a facility’s functions move or if an employee’s responsibilities change, system administrators must make those modifications to the database.

With a large database in a system, sometimes it might be difficult to keep track of all the changes so there is a possibility that some changes may slip by. So companies should conduct regular reviews with department heads authorized in specified areas to make sure that all employees' information in the database is accurate and set to the proper level of access. Failing to perform any of these basic tasks presents a significant risk.

It is also important to regularly back up the database. If there is any system failure and information is lost, the backed up data can be reloaded to simplify the process and eliminate the need to assign staff to re-enter data for all employees. Back up should be done every month but those large companies that have a higher turnover are suggested a weekly backup to avoid any risk. In either case, it is an important way to prevent the loss of database information and keep a facility working properly.